How to Prevent Repair Delays and Missed ADs Before They Disrupt Your Fleet
In fleet management, operational risk doesn’t just come from unexpected failures. It builds up silently, in components that don’t return from repair on time and in regulatory directives that go unnoticed for days, sometimes weeks. These delays don’t just affect maintenance planning. They trigger a chain reaction: longer ground times, higher costs, and compromised safety margins.
The first two issues of the EXSYN Feature Spotlight series focus on exactly that: restoring control over processes that are often too slow, too manual, and too disconnected from decision-making. Their active functionalities solve bottlenecks in technical operations.
Issue One: Turning Repair Data into Action – Shop Turnaround Time
Sending components out for repair or rotating them through internal shops is a constant process. But unless you can measure performance beyond basic averages and lead times, you’re not managing the flow. You’re reacting to it.
In our first Spotlight, we explored how EXSYN’s Shop TAT dashboards give engineering and logistics teams detailed visibility over turnaround time performance, segmented by external repair vendors, pool providers, and internal repair shops.
The dashboards aren’t just static reports; they’re investigation tools. You can filter by order type (repair vs. pool), track AOG-priority orders separately, and isolate vendor-specific trends. For example, you might notice that your wheel and tire assemblies sent to Bridgestone Aircraft Tires have shown a monthly TAT increase from April to May. From there, you can drill down into individual order lines to pinpoint where the delays started and which units were affected.
Want to compare pool providers by fulfillment time for a specific component? Just switch from repair to pool orders, select your provider, and get a full breakdown of their average TAT, most frequently requested parts, and historical trends.
This kind of real-time intelligence lets teams take action early, adjusting sourcing strategies, flagging underperforming vendors, or rescheduling planned removals. And while it doesn’t directly integrate with planning systems, it provides the data backbone that planning decisions depend on.
Watch the full walkthrough of Shop TAT functionality in this session. It includes live examples of how to switch data views, apply filters, and trace delays back to their operational source.
Issue Two: Eliminating Manual Blind Spots – AD Automation
If turnaround time is about component flow, Airworthiness Directives are about regulatory exposure. Missing or delaying an AD risks both non-compliance and puts the aircraft at risk.
In the second Spotlight, we showed how EXSYN’s AD Automation tool, powered by the AD Scraper, automates every step of the compliance intake process. Every four hours, the scraper monitors EASA and FAA portals, identifies newly published ADs based on aircraft subscriptions, retrieves the PDF document, parses the content (title, effectivity, compliance requirements, issue/revision dates), and pushes it into the operator’s maintenance tracking system.
The session showcases how this works specifically with AMOS: Once the AD is processed, it’s loaded into Publication Management, complete with all metadata and a link to the original PDF stored in your web drive. Mapping ensures that regulatory aircraft type definitions match your internal fleet setup. From there, engineers can launch the engineering order or MOD Control process with no manual data entry.
This eliminates a key compliance risk. The data arrives clean, validated, and ready to act on. If it’s published and relevant, it’s already in your system. No lag. No tracking spreadsheets. No human error.
See how this process works from start to finish in this session, including how to configure subscriptions, map authority types to your internal definitions, and validate your setup before activation.
When Visibility and Compliance Align
Shop TAT and AD Automation solve different problems, but together, they reinforce a single principle: timely, accurate data changes how teams work.
Imagine this: a new AD is published that affects a component currently undergoing repair. Instead of finding out late in the planning cycle that your system already has the AD and your Shop TAT dashboard reveals that the vendor is underperforming. That delay just became a compliance risk.
Or you’re reviewing delayed AD implementation timelines and realize the root cause is consistent pool underperformance on a critical part. The system doesn’t just show the lag; it shows the source.
Different needs, same objective: make engineering operations faster, cleaner, and smarter. These are the kinds of insights that can only emerge when data is centralized, structured, and usable. Maintenance analytics is only as effective as the quality of the data behind it.
The value of these two functionalities isn’t in the dashboards or the automation alone. It’s in how they give your team leverage over critical processes that otherwise rely on human vigilance, email updates, and follow-ups that too often happen too late. Shop TAT analytics helps you take back control of component availability. AD Automation helps you ensure regulatory compliance is seamless, consistent, and always up-to-date.
What’s Next?
The EXSYN Feature Spotlight series is about real functionality being used right now by engineering and maintenance organizations to solve operational problems.
If you missed the first issues:
If your team wants to see how this could work with your own data, you can book a one-on-one session with us here.
More features will be added soon; stay tuned to ensure you do not miss anything.